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- Task management apps are a dime a dozen these days, but few match the sheer simplicity of Realmac's Clear. There aren't a million options to get lost in; you start it, type in your tasks and swipe.
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With life’s busy schedules and numerous distractions, staying on top of tasks can pose a challenge — that’s why every single productivity guide recommends you to keep track of everything in your mind with a to do list to achieve your goals.
Best free app for logo design mac. While, historically, to do lists were handled by pen and paper, with the rise of mobile technology and modern software, it’s far more efficient to use a specialized to do list app to stay on top of your tasks.
That said, the beauty of pen and paper lies in the ability to format, write, and manage however you see fit, whereas apps force you into their predefined frameworks. And exactly because to do lists can be so personal, it’s worth exploring the differences between them before picking one for good.
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Why Should I Use A To Do List?
From tasks at work to chores at home, to catching up with friends and family, and everything in between, it’s easy to get overwhelmed with things to do. The trouble is finding the time to do them, prioritizing them accordingly, then actually remembering to carry them out. That’s where even simple to do lists can be a powerful productivity tool, freeing up your time and mental space to focus on what you do best.
However, there are now so many different to do list on Mac options in the marketplace that getting around to selecting one is a chore in itself. That’s why this guide just saves you some time by picking some of the best ones for you to consider.
What are some tips for using to do lists?
There’s an art to using to do lists effectively, no matter the technology. You don’t need to be a project manager or have high attention to details to make a Mac task manager work for you. Simply follow a few of the most important tips:
- Understand what should be on the to do list versus what should be a daily habit or calendar item. Brushing your teeth probably shouldn’t be on the to do list, as it would ideally be baked into your daily routine. Whereas your friend’s birthday should probably be put in your calendar. However, you might write “purchase gift for friend’s birthday” as a to do item.
- Try to keep a manageable level of to do items at any time. Having a list of 300 probably won’t do much for your productivity, as it becomes difficult to quickly ascertain the correct priority and order. Make sure your to do list stays below 15 items to not get overwhelmed.
- Focus on completing one item at a time. Multi-tasking is never as productive of a method of executing a task as you might think. So when it’s time to action your to do list, focus your energy on the task at hand.
With these tips in hand, you’re ready to get out and find the technology that works best for you.
What should a good to do list app for Mac do?
When it comes to selecting a to do list on Mac, there are a few aspects to consider. Some of the apps aim for total simplicity, whereas others come packed with useful features for more advanced users. Here are a few things to look for in your next to do list app:
- Simplicity is most important. Adding new tasks and organizing them should be done in just a few clicks or taps.
- The ability to categorize your to do list in such a way that it’s easy to find similar tasks. This might be done by grouping, tags, due dates, and more.
- A notification system for reminding you of upcoming or late tasks. These hold you accountable and are something pen and paper can’t beat.
- Syncing of your data across devices and operating systems can be useful for those who like to work on the go
- At a more personal level, your to do list should look and feel easy to use, as friction points in the user experience might prevent you from making the most of it
Now that you know what a good to do list should be, let’s take a deeper dive into some of the best to do list apps for Mac on the market.
Comparing the best to do list apps for Mac
Honestly, there are too many to do list apps out in the world to count. To make your decision easier, many of those have been evaluated and narrowed down to just five — each with its own pros and cons that could sway your decision depending on your preferences.
As a Mac user, you’ve probably heard of Apple Reminders, which comes pre-installed in iPhones, iPads, and, of course, Macs. One of the main pros of using Apple Reminders is the fact that it’s ready to go — no additional tinkering required. It also has the benefit of looking and feeling like the rest of your Apple software, including Siri support, so it’s a familiar experience. Reminders works well with other Apple users by allowing you to share tasks in iCloud, but, unfortunately, you can’t assign tasks to people outside of that ecosystem, or to multiple people.
Key Features:
- Smart location-based reminders which prompt depending on where you are
- Task list sharing through iCloud
- Simple, Apple-based interface that includes a quick calendar view
If you’re looking for the best task manager for Mac with more features, then you can’t pass Omnifocus. Made exclusively for Apple devices, Omnifocus takes everything one step further by allowing lists to be grouped into different projects, depending on the type of activity you’re doing, making it useful for work. Everything syncs, but only between Apple devices, of course. All in all, Omnifocus is definitely a strong candidate for any power user.
Key features:
- Full-featured software designed exclusively for Apple
- Multiple project types for any given workflow
- Six handy views right out-of-the-box, including calendar, due date, projects, tags, and more
Another to do list on Mac that comes with a strong set of features is Wunderlist. Unlike Apple Reminders and Omnifocus, it can be used across all devices and operating systems, including Windows. While the app features a clean interface, it does have some complexity to it, so overall Wunderlist targets users who would like to collaborate on tasks together. Apps to see what istaking up space on mac.
Key features:
- Task reminders with notifications
- Multiple assignees and collaborators on projects and tasks
- Add hashtags to any descriptions to help search and organize task lists
If you care about speed and efficiency, you need 2Do — a perfect to do list app for people on the go. The quick-add feature makes creating new tasks a breeze, and you can even break your agenda up into a checklist format for subtasks.
A better version of Reminders
Get a top-notch app for busy folks. 2Do will help you organize any number of tasks into smart lists and break big jobs into subtasks.
While 2Do isn’t as full-featured as some of the alternatives, its upside is simplicity — essential for those who just need to get things done.
Key features:
- Quick-add feature for maximum efficiency
- Extra context for tasks via the tagging system
- Smart lists let you view critical information at a glance, including due date, tags, and reminders — nothing more than what you need
One more of the best to do list apps is GoodTask. The beauty of GoodTask is its native ability to integrate with Apple Reminders and Apple Calendar, while adding some extra functionality on top to help you become more productive. The downsides are few and far between: for example, it doesn't have the extended functionality of something like Omnifocus.
Key features:
- https://brownflash389.weebly.com/blog/oscilloscope-app-free-mac. Automatic sync with your iCloud or Outlook calendar
- Reminders (and repeat reminders) to help you stay on top of tasks
- Smart sorting to organize your list by alphabet, due date, time created, or manually
With one of the best to do list on Mac options in hand, you’re ready to go out and become more productive than ever. Just remember to consider the difference between a task and a habit, keep your task list below 15, and pick an app that suits your preferences.
While you’re at it, give Be Focused a try. Be Focused is another task manager for Mac with a welcome twist — alongside the standard features, such as multi-device support and task list organization, Be Focused lets you set timers for each task. Now you can get to work knowing that you’re on track by the minute. Want to look further ahead? You can even breakdown your annual, quarterly, and monthly tasks into groups for a wider view of your life’s goals.
Best of all, 2Do, GoodTask, and Be Focused are available to you on a free 7-day trial via Setapp, a subscription service for Mac that grants you access to more than 150 indispensable apps across all categories imaginable. Now that’s a definite boost for your productivity!
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Forget retyping. Rocket Typist saves text snippets.
Whether you’re new to Mac or have been using it for years, highly specialized things like shortcuts, special Mac symbols, and accented characters might result in a web investigation spiralling out of control.
If you’ve just recently switched from Windows, you should know that Macs don’t really use alt codes to type special symbols. Instead, all of the most popular Unicode characters can be typed in right from the keyboard. Unfortunately, Apple could do a much better job of shining light at this functionality.
For example, if you want to get a copyright symbol on Windows (©), you need to type in Alt 0169 — whereas, a copyright symbol on Mac is just Option + G. Similarly, a degree symbol on Mac (º) is Option + Zero and a registered trademark symbol on Mac (™) is Option + 2.
Truth is there are many more like this and below we’ll explore different ways of how to type copyright symbol on Mac or any special characters Macs allow, where to find Apple keyboard symbols, and whether there’s an emoji keyboard on Mac.
What Are All The Mac Keyboard Symbols?
While a standard computer keyboard contains around 80 keys, you’re able — in one way or another — use it to input all of the Unicode characters, of which there are about 130,000.
To start, simply explore how all the face-value characters change when you combine them with modifier keys — Control, Option, and Command. You can even combine multiple modifiers together as well. To see all Mac keyboard shortcuts symbols clearly, however, you need to turn on the full keyboard layout.
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Display all Mac keyboard symbols
Even if you’ve been using your Mac for a while, it’s useful to look at all the possible keyboard combinations from time to time to refresh your memory and discover new ways of quickly inputting information.
Luckily, it’s easy to show all Mac key symbols at once:
- Go to System Preferences ➙ Keyboard
- Check the box next to “Show keyboard and emoji viewers in menu bar”
Now you can click on the language flag in your menu bar and choose Show Keyboard Viewer. The interactive display will appear, showing all the keyboard symbols and altering the view in real time when you use modifier keys.
Of course, even using all the modifier keys and combinations available, it’s impossible to fit all the characters in such constrained amount of space. To see all Mac key symbols, you need to select Show Emoji & Symbols option from the same language flag menu, or use a shortcut Control + Cmd + Space.
Here, you’ll see all kinds of categories on the left: Emoji, Arrows, Currency Symbols, etc. In the center are all the characters within a given category. And on the right you can pick a font variation of the same symbol.
To type in a TM symbol Macs use, for example:
- Open your word processor of choice
- Call the Mac symbols menu
- Navigate to Letterlike Symbols on the sidebar
- Double-click on ™ to paste it into your editor
How to create custom Mac keyboard shortcuts symbols
With the Show Emoji & Symbols window, you have access to nearly all Unicode characters you’ll ever need. However, if you need to use some special characters — such as a copyright symbol on Mac — rather frequently, it would be quite inconvenient to call up a menu and search for what you need every time. Of course, you can add the copyright symbol to your favorite characters, which will save you some time, but there’s a much better way.
Macs allow you to create shortcuts for all keyboard symbols to be able to easily type them in whenever you need. For example, to create a shortcut for the copyright symbol on Mac:
- Type in the © character into your editor as described above and copy it with Command + C
- Open System Preferences ➙ Keyboard
- Navigate to the Text tab
- Click the plus sign
- Paste your © symbol in the With column on the right
- Type in a desired key combination to trigger the copyright symbol on Mac in the Replace column on the left
Although this default shortcuts method works well for characters or emoji, it doesn’t effectively translate into longer strings of text or paragraphs. If you want to, for instance, create a shortcut that outputs a sales email template, you’d need to use a little nifty tool called Rocket Typist.
Rocket Typist is a full-featured text expansion app created to minimize repetition in composing any form of text-based communication. It’s essentially a small database of text snippets you’ll use over and over again.
Starting with Rocket Typist is easy: use File ➙ New to create a new snippet, specify the abbreviation, fill out as much text (sentences or even paragraphs) as you need, and then use the abbreviation to expand text in any application.
How to switch between keyboard languages quickly
Sometimes, the Mac keyboard symbols you need are only available in another language — say, they could be Cyrillic-based. To access them, you’d need to enable another keyboard layout on your Mac.
Luckily, it’s easy to do:
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- Go to System Preferences ➙ Keyboard
- Navigate to Input Sources
- Click the plus sign
- Choose the language you need and press Add
Now, the second keyboard layout will be activated. Don’t forget to check the box next to “Show Input menu in menu bar” to see which layout is currently active. The standard shortcut to switch between layouts is Cmd + Space, but you can also change it to Caps Lock key in the Input Sources options.
Extra tip: typing emoji on iPhone is much easier if you add an emoji keyboard layout to your languages.
Special Characters: Type in various symbol variations
In some cases, you might just want to access a variation of the symbol that’s already on your keyboard, such as an accented letter.
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One way to do this is to find the character of your choice in the Keyboard Viewer, as described above. Another way is to use a keyboard shortcut. You can get an acute accent by typing Option + E and then the letter. Similarly, circumflex is Option + I, grave accent is Option + backquote, tilde is Option + N, and umlaut is Option + U.
A quicker option though is to simply press the key of the letter you want to modify and hold it for a second until a small menu appears. Then just choose a number that corresponds to the modification you seek.
Digitize complex math expressions
If your studies or line of work require the use of complex math, you might be spending too much time crafting LaTeX and MathML expressions by hand. But as with nearly everything else nowadays, there’s an easier way.
MathKey is a Mac app specifically developed to write complex equations in academic papers and math documents. Instead of composing dozens of obscure symbols together, the app allows you to hand-write the equation using your trackpad (or mouse) and output perfect LaTeX or MathML, ready for publication.
Search for anything instantly
It’s likely that you won’t retain all the information provided here. But don’t worry, the only thing you need to keep is a supercharged search that can take you right back to the answer you’re looking for.
Lacona is an intelligent search for your Mac that contextually analyzes the query and outputs a range of possible solutions, whether it’s launching a certain app, looking it up online, or performing a pre-defined action.
Any question about Mac keyboard shortcuts symbols — such as “how to type copyright symbol on Mac?” — would be met with a guiding response. And all you have to do to start Lacona is press Option + Space.
So there are a lot of things your Mac is capable of that you might have not even considered before. With regards to symbols and characters, what you see on the keyboard is just a tiny slice compared to the total amount available. Using Mac symbols properly will enrich your communication, making it clear and efficient, especially if you get used to creating snippets with Rocket Typist, transferring math equations with MathKey, and keeping everything at the tips of your fingers with Lacona.
Best of all, the apps mentioned above are available to you on a free trial through Setapp, a platform of more than 150 specific Mac apps that are designed to make your days more productive and fun. Now you’re ready to solve some equations!
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